As a small business owner, you need tools that work for you and fit your budget. There are a lot of online tools available that make it easier to collaborate with your customers and partner companies. One of the newest tools is offered by a company that just about everyone knows for their file sharing capabilities, Dropbox. Wondering how Dropbox Paper stacks up to the competition? Here is a comprehensive breakdown of DropBox Paper with Zoho Docs, Google Docs, and Office 365.
Dropbox Paper was previously only available to beta users, but it’s now open to everyone. If you already have a Dropbox account, you’re able to start using Paper right away. In Paper, you’re able to create documents and sync Google calendars which can be very handy for collaborative work. Standard Dropbox for Business comes with Paper included, and you must have five users for this plan with each user at $12.50 a month. You receive 2 TB of storage with this plan. There are other options for larger businesses as well.
Zoho Docs might be the one service on this list that doesn’t have name recognition for you. It offers several different pricing tiers with the smallest being free to use. With these tiers, you get a variety of capabilities. The free version works for teams up to 25 people and offers 5 GB of storage per user, mobile access, sync, file sharing, document creation with writer, sheet, and show to name just a few features at this level. This service also integrates with Dropbox.
Google Docs is another tool that offers familiarity since there is a large portion of the population that uses Gmail for personal or business uses. Google Docs offers the ability to create documents, spreadsheets, and slides that can be easily shared and used for collaborative work along with 10 GB for Google Drive. Google Apps is no longer free for small business for users that start business accounts now, so the fee starts at $5 a user a month or $50 for the year. With this cost increase, you get additional storage at 25 GB and phone support 24/7.
Office 365 is Microsoft’s version of collaborative tools, and it has all the features you love about Office in addition to being able to take it anywhere. One of the downsides about the traditional Office suite is that you’re limited to the computers that you’re able to use them on. With Office 365, you’re able to access your Office programs using a browser anywhere. Combined with Microsoft OneDrive and 1 TB of storage, you have all the file sharing capabilities as the other services. Another thing that separates Office 365 from the traditional Office is that you’ll always have the most up-to-date software. Plans start at $10 a month per user if you go with the monthly billing or $8.25 a month per user if you go with the annual billing.
Small businesses need the flexibility that these services offer when it comes to creating and sharing files. Several of these offer free trials that you can explore to play around with the tools to see which may work best for how you work. Give them a try to find which works best for you and your business.